Individual reports provide an individual’s responses to a
questionnaire, which will be formatted into meaningful sections if an
individual report format has been pre-defined. If no individual report format
has been predefined then the questions and responses will be displayed in
numerical order.
1. Open the Individual Report
Screen
Before you can create an Individual
Report you must log into Viewpoint Online as a manager (see the “Manager
Login” user guide). Click on the “Analyse Results” option in
the “Navigation” section of the menu at the left hand side of the screen
(circled in red on Fig 1). This will take you into the analysis menu. Click on the “Individual” option in the
“Reports” section of the menu at the left hand side of the screen (circled in
red on Fig 2). The “Individual Report” screen will be displayed. Note: If you cannot see the “Individual”
option then you do not have the correct permissions to create individual
reports. |
|
|
|
Fig 2. The “Individual” menu option |
|
2. Select Individual Report Options Click on the drop down list next to
“Questionnaire” and below the buttons, select the questionnaire you wish to
view (circled in red on Fig 3). If a format has
been pre-defined and you wish to use it then select the “Individual Formatted
Report” option by clicking on the checkbox next to it in the “Report Formats”
section (circled in blue on Fig 3). Select
the users you wish to create an “Individual Report” for from the list of
Login Id’s by clicking on the checkbox preceding each Login Id (circled in
green on Fig 3). |
|
|
3.
Select the Report Settings
You can change the settings of the report by
clicking on the “Report Settings” button (see Fig 4). You can choose to display the weighting description, include comments, add header text, change the output type (circled in red on Fig 4) and change the report totals. If the report is for a young person then
click on the option next to “Young Persons” in the “Output Type” section. If
the report is for an accessibility questionnaire, click the option next to
“Accessibility” in the “Output Type” section. |
Fig 4. The Report Settings |
4.
Select the Profile Items
You can also select the profile items to display on the report, to do this click on the “Profile Items” button and select the profile items by clicking on the checkbox next to the profile items you wish to display (see Fig 5). |
Fig 5. The Profile Items |
|
5. Create the Individual Reports Once you have
changed the settings you require and selected the Login Id’s to create a
report for click on the “Create Reports” button. A separate report will be
created for each Login Id selected. Fig 6 is an example of a formal report. If you
select a young persons report in the “Report Settings” you will see a similar
report to this but with larger more colourful text. Note: You can print the report by clicking on the
“File” menu and selecting the “Print” option. Also if you close the report
you will not be logged out of Viewpoint online. |
|
Fig 6. An Example Individual Report |
